Organizing a trip for fourteen friends has never been so easy

Everyone has been on a trip with their friends at least once…with the most and least organized friends, the tidiest and the messiest, and the one who never complains. But there are always two or three people who end up taking care of everything.

The trips always begin with: What if … this summer we all go to Thailand? Tokyo? The Maldives? Sicily? Portugal? Once the group agrees on the destination, the next question comes up:

Who’s going to be in charge of organizing it?

This question is on everyone’s minds, but it’s the wrong question. The question should be:

Who’s going to be in charge of each phase of organizing the holiday?

The answer is very easy. We just have to consider organizing a trip according to the Agile philosophy.

What is it? The Agile methodology is a way of carrying out complex processes to achieve objectives in a faster and more efficient way. It is usually applied in a professional environment and is revolutionizing the way the most innovative companies work, making them more agile and effective, but it can also be applied to other activities.

Let’s have a look at a specific example: organizing a trip with friends. Something capable of driving you crazy, which takes a lot of time and depends on many variables. However, using this methodology, the process can be simplified, more bearable, and a surefire success.

A group of friends is going to use the Agile methodology to organize their trip. They begin by establishing simple objectives that must be achieved in a given time (decide on the destination, the means of transport, activities to do once there, the food, etc.). The destination has already been decided, but not the other objectives.

Following this philosophy, a task is assigned to each member of the group and, step by step, they will have to complete them. For example: the itinerary. Peter will be in charge of deciding how long they stay in each city they visit. Once the itinerary has been established, they will move on to the next step: Choosing accommodation.

John will be in charge of finding suitable accommodation and establishes the following criteria: that it costs less than 300 euros per person, has a balcony or garden, has a parking space, has WiFi, and so on.

Little by little, the rest of the priorities are set and a completion calendar is created in periods of three weeks. Each time a phase is completed, the objectives achieved, the difficulties encountered, and how the result could be improved in the following stages are analyzed, so that everything becomes more and more efficient.

And so, little by little, the trip gets organized and all they have to worry about is enjoying it.

The trip is just an example of how a difficult task can be made much simpler than it seemed at first. At Repsol, for example, the development and launch of the Waylet application happened in record time, reaching the market in half the planned time. The Agile methodology has also been used in the creation of a mobile application that helps optimize maintenance in refineries and is updated with new functions based on requests from employees.

However, every day we come across tasks that could use this philosophy. Buying a new car? Organizing a wedding? Writing a detective story? Renovating your house? Setting up a football team with work colleagues? All of them would benefit from the Agile methodology, as is the case with dozens of initiatives in the work environment. Are you willing to give it a try?

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